DUE DILIGENCE OFFICER KYC HUB

Employment contract:

Standard / Permanent

Location:

Madrid, Community of Madrid, Spain

Job/mission:

OPERATION PROCESSING

Reference:

BNP-000994

The Due Diligence Officer (DDO) directly reports to the KYC Squad Team Leader of the Madrid KYC Hub. The DDO’s primary tasks are collecting, gathering, assessing and following up on Know-Your-Customer (KYC) documentation in line with current BNP Paribas policies and legislation. Furthermore, its primary focus is to act as the first level of control in reviewing, advising and validating on KYC due diligence assessment of prospective and existing clients. The DDO is also accountable for ensuring all relevant stakeholders sign-offs. 

MISSION:

The Due Diligence Officer (DDO) directly reports to the KYC Squad Team Leader of the Madrid KYC Hub. The DDO’s primary tasks are collecting, gathering, assessing and following up on Know-Your-Customer (KYC) documentation in line with current BNP Paribas policies and legislation. Furthermore, its primary focus is to act as the first level of control in reviewing, advising and validating on KYC due diligence assessment of prospective and existing clients. The DDO is also accountable for ensuring all relevant stakeholders sign-offs.

Key relationships / Interaction Internal:

All employees including management.Strong link with Relationship Managers and Compliance staff  External:

External: suppliers & clients, authorities, other BNPP branches.

 

RESPONSIBILITIES:

  •       Collect, analyze, verify and archive legal and Know Your Customer (KYC) documentation, identify Ultimate Beneficial Owners (UBOs) and Politically Exposed Persons (PEPs) and check sanction and embargo information; Complete the KYC in FENERGO;
  •        Perform data control and KYC file review: Validates correct data entry into the KYC tools based on due diligence conducted and controls documentation format and content, to ensure adherence to due diligence guidelines;
  •        Fully adhere to BNP Paribas Compliance, Financial Security (Know Your Customer “KYC”, Anti-Money Laundering “AML”, Anti-Bribery and Corruption “ABC” and Sanctions), Conduct & Risks policies;
  •        Contribute to evaluating the sensitivity of the customer under the supervision of the SBO concerned;
  •        Ensure entry of the name of the customers and of the beneficial owners/directors and other representatives on the various databases;
  •        Refers to relevant team members and/or managers to highlight data inconsistency and suggest methods of resolution. In addition, identifies root causes impacting the quality and the training needs;
  •        Review embargoes, Vigilance to detect PEPs, and utilize other databases according to the local practice; performing the relevant Background checks in accordance to Policy;
  •        Propose a classification of the PEPs (High-risk or not);
  •        Analyze, verify (and archive) legal documents such as dealing mandates and guarantees (enhanced signature check);
  •        Comply with and follow up on (international) regulatory requirements, such as the Foreign Account Tax Compliance Act (FATCA), AEOI (CRS) and Markets in Financial Instruments Directive (MiFID);
  •        Monitor the follow-up elements, in particular those related to the documentation;
  •        Trigger the recertification/ review on behalf of the SBO (especially for the scheduled recertifications);
  •        Liaise with external and internal clients and stakeholders on KYC related matters;
  •        Challenge Relationship Managers regarding KYC matters;
  •        Assist team leader with ad hoc projects;
  •        Train newcomers;
  •        Perform review/analysis of customers with a focus on high risk customers;
  •        Perform 4-eyes checks when relevant seniority achieved;(SKYCO Function-Senior KYC Officer role)
  •        Ensures high standard of quality in the KYC files in adherence to the bank’s policies and procedures. Implements new policies, procedures and communications from Compliance and Global Coordination Support;
  •        Ensures timely escalation and owns proposed course of actions to line management to address identified risks and blocking points during such processes;
  •        Overviews the full client KYC file analysis, to ensure completeness and consistency before validation steps, substantiating the KYC review are delivered per predefined guidelines;
  •        Contribute to KPIs regarding quality and produce reports on the control results performed and areas of improvements identified;
  •        Monitors decision and follow -u, liaising with Compliance, relationship managers and other senior stakeholders for KYC approval;
  •        Coordinates with KYC teams in other Corporate and Institutional Banking locations in order to streamline the multisite KYC approval process for client on-boarding, recertification and off-boarding. Ensures the completeness of the conditions 

 

REQUIREMENTS:

Training:

  •  University (Bachelor/Master degree)level – with legal affinity or other relevant working experience

Experience:

  •  2 – 4 years (preferable) Type of experience required: Preferably  two years of successful relevant work experience; preference for Due Diligence experience.

Languages: 

  • English: Fluent
  • Spanish: Intermediate

 

SKILLS:

Technical:

  •        Accurate;
  •        Strong client orientation;
  •         Take initiative, propose & signal improvements/changes;
  •        Excellent written and oral communication skills in Spanish and English;
  •         Ability to deal with deadlines and work under pressure;
  •  Analytical thinking; 
  •        Work independently;
  •        Time management, planning and organizational skills
  •        Great communication skills, both oral & written

 Transversal & Behavioral:

  • Client focused
  • Creativity & Innovation/Problem solving
  • Ability to collaborate/Teamwork

 

OUR BENEFITS:

• Training programs, career plans and internal mobility opportunities, national and international thanks to our presence in different countries.

• Diversity and Inclusion Committee that ensures an inclusive work environment. In recent years, several employee communities have been created to organize diversity and inclusion awareness actions (PRIDE, We Generations and MixCity).

• Corporate volunteering program (1 Million Hours 2 Help) in which employees can dedicate time out of their working hours to volunteer activities.

• Flexible compensation plan

• Hybrid telecommuting model (50%)

• 31 vacation days                  

 

 

Diversity and Inclusion commitment                        

BNP Paribas Group in Spain is an equal opportunity employer and proud to provide equal employment opportunity to all job seekers. We are actively committed to ensuring that no individual is discriminated against on the grounds of age, disability, gender reassignment, marriage or civil partnership status, pregnancy and maternity/paternity, race, religion or belief, sex or sexual orientation. Equity and diversity are at the core of our recruitment policy because we believe that they foster creativity and efficiency, which in turn increase performance and productivity. We strive to reflect the society we live in, while keeping with the image of our clients.