About BNP Paribas India Solutions:
Established in 2005, BNP Paribas India Solutions is a wholly owned subsidiary of BNP Paribas SA, European Union’s leading bank with an international reach. With delivery centers located in Bengaluru, Chennai and Mumbai, we are a 24×7 global delivery center. India Solutions services three business lines: Corporate and Institutional Banking, Investment Solutions and Retail Banking for BNP Paribas across the Group. Driving innovation and growth, we are harnessing the potential of over 10000 employees, to provide support and develop best-in-class solutions.
About BNP Paribas Group:
BNP Paribas is the European Union’s leading bank and key player in international banking. It operates in 65 countries and has nearly 185,000 employees, including more than 145,000 in Europe. The Group has key positions in its three main fields of activity: Commercial, Personal Banking & Services for the Group’s commercial & personal banking and several specialised businesses including BNP Paribas Personal Finance and Arval; Investment & Protection Services for savings, investment, and protection solutions; and Corporate & Institutional Banking, focused on corporate and institutional clients. Based on its strong diversified and integrated model, the Group helps all its clients (individuals, community associations, entrepreneurs, SMEs, corporates and institutional clients) to realize their projects through solutions spanning financing, investment, savings and protection insurance. In Europe, BNP Paribas has four domestic markets: Belgium, France, Italy, and Luxembourg. The Group is rolling out its integrated commercial & personal banking model across several Mediterranean countries, Turkey, and Eastern Europe. As a key player in international banking, the Group has leading platforms and business lines in Europe, a strong presence in the Americas as well as a solid and fast-growing business in Asia-Pacific. BNP Paribas has implemented a Corporate Social Responsibility approach in all its activities, enabling it to contribute to the construction of a sustainable future, while ensuring the Group’s performance and stability
Commitment to Diversity and Inclusion
At BNP Paribas, we passionately embrace diversity and are committed to fostering an inclusive workplace where all employees are valued, respected and can bring their authentic selves to work. We prohibit Discrimination and Harassment of any kind and our policies promote equal employment opportunity for all employees and applicants, irrespective of, but not limited to their gender, gender identity, sex, sexual orientation, ethnicity, race, colour, national origin, age, religion, social status, mental or physical disabilities, veteran status etc. As a global Bank, we truly believe that inclusion and diversity of our teams is key to our success in serving our clients and the communities we operate in.
About Businessline/Function :
ISPL Compliance Hub is focused to protect the reputation of the Group and effectively manage risk across all business areas by providing support to various Compliance function. At present, the department is broadly organized into divisions, which embed into the areas they support to provide services for Global Compliance training, Capital Markets Surveillance, Electronic Communication Surveillance, Compliance Migrations Co-Ordination, Personal Account Dealing, MIS and Projects Support. The team works closely with Business partners in CIB and the wider group
Job Title:
Executive Management Support
Date:
1st August 2024
Department:
ISPL Compliance Hub
Location:
Mumbai
Business Line / Function:
ISPL Compliance Hub
Reports to:
(Direct)
Vice President
Grade:
(if applicable)
Assistant Manager
(Functional)
Number of Direct Reports:
NA
Directorship / Registration:
NA
Position Purpose
The Executive Management Support is required to provide comprehensive administrative support to facilitate the efficient functioning of the Singapore and Hong Kong Compliance department, ensuring seamless coordination, effective communication and optimal time management for the executive team.
The management support will be based in ISPL Mumbai and provides administrative support to senior managers, team heads and team members of the Compliance department in the APAC region.
Responsibilities
Direct Responsibilities
Provide comprehensive administrative support to senior managers, team heads and team members of the Compliance department in Hong Kong and Singapore, including:
- managing calendars and meeting arrangements for senior managers
- consolidating meeting agenda for management committees
- booking of meeting rooms, equipment and facilities
- organizing travel bookings including flights, taxi, hotel reservations and visa arrangements
- handling expense claims for senior managers and team heads
- assist with onboarding of new joiners and offboarding of leavers
- maintaining shared drives and sharepoints, distribution lists and access lists
- arranging IT and physical access requests
- liaise with IT infrastructure teams
- assisting on communications with internal and external parties
- requisition of stationery and name cards
- Assist overseas Compliance colleagues in their meeting schedules, visa arrangements, access card, working room or desk arrangements, etc during their visit to Hong Kong and Singapore offices.
- Support the planning and execution of departmental events, including meetings, trainings, seminars, work lunches and other group activities for the department.
- Collaborate with other executive assistants and secretaries within Asia Pacific Compliance and support jointly on departmental and region wide administrative tasks as needed.
- Work with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies.
Contributing Responsibilities
- Proficiency in executive support tasks, including meeting coordination, travel planning, and expense management.
- Demonstrated integrity and strong work ethic, coupled with a positive attitude and the ability to work independently.
- A proactive approach to tasks, with the confidence to see requests through to completion.
- Attention to detail, with the flexibility to adapt to changing environments.
- Self-motivated with excellent planning and organizational skills.
- Professional attitude with effective communication abilities, proficient in both written and spoken English, to engage with diverse internal and external stakeholders.
- Outstanding time management and multitasking capabilities, prioritizing tasks efficiently.
- Proficient knowledge of MS Office suite, including Word, Excel, PowerPoint, Teams, and Outlook, with a willingness to learn new software as needed.
Technical & Behavioral Competencies
· A minimum of 5-7 years of relevant experience, with a background in secretarial or executive management support
- Familiarity with financial services industry
- Experienced in handling senior managers’ day to day requests, notably on calendar management, travel arrangements and event coordination
- Confident and comfortable with working with all levels of seniority in the bank
- Ability to apply flexibility and adapt to changing priorities and request.
Specific Qualifications (if required)
· Hands on experience in MS Suite
· Good communication
Skills Referential
Behavioural Skills: (Please select up to 4 skills)
Ability to collaborate / Teamwork
Personal Impact / Ability to influence
Adaptability
Communication skills – oral & written
Transversal Skills: (Please select up to 5 skills)
Analytical Ability
Ability to manage a project
Ability to anticipate business / strategic evolution
Ability to develop and leverage networks
Ability to develop and adapt a process
Education Level:
Bachelor Degree or equivalent
Experience Level
At least 7 years
Other/Specific Qualifications (if required)