About BNP Paribas Group:
BNP Paribas is a top-ranking bank in Europe with an international profile. It operates in 71 countries and has almost 199 000 employees. The Group ranks highly in its three core areas of activity: Domestic Markets and International Financial Services (whose retail banking networks and financial services are grouped together under Retail Banking & Services) and Corporate & Institutional Banking, centred on corporate and institutional clients. The Group helps all of its clients (retail, associations, businesses, SMEs, large corporates and institutional) to implement their projects by providing them with services in financing, investment, savings and protection. In its Corporate & Institutional Banking and International Financial Services activities, BNP Paribas enjoys leading positions in Europe, a strong presence in the Americas and has a solid and fast-growing network in the Asia/Pacific region.
About BNP Paribas India Solutions:
Established in 2005, BNP Paribas India Solutions is a wholly owned subsidiary of BNP Paribas SA, a leading bank in Europe with an international reach. With delivery centers located in Bengaluru, Chennai and Mumbai, we are a 24×7 global delivery center. India Solutions services three business lines: Corporate and Institutional Banking, Investment Solutions and Retail Banking for BNP Paribas across the Group. Driving innovation and growth, we are harnessing the potential of over 6000 employees, to provide support and develop best-in-class solutions..
About Businessline/Function :
ISPL Compliance Hub is focused to protect the reputation of the Group and effectively manage risk across all business areas by providing support to various Compliance functions. At present, the department is broadly organized into divisions, which embed into the areas they support to provide services for Global Compliance Training, Capital Markets Surveillance, Electronic Communication Surveillance, Compliance Migrations Co-Ordination, Personal Account Dealing, MIS and Projects support. The team works closely with business partners in CIB and the wider group.
Job Title:
Executive Management Support
Date:
1st August 2024
Department:
ISPL Compliance Hub
Location:
Mumbai
Business Line / Function:
ISPL Compliance Hub
Reports to:
(Direct)
Grade:
(if applicable)
Assistant Manager
(Functional)
Number of Direct Reports:
NA
Directorship / Registration:
NA
Position Purpose
Provide a brief description of the overall purpose of the position, why this position exists and how it will contribute in achieving the team’s goal.
The Executive Management Support is required to provide comprehensive administrative support to facilitate the efficient functioning of the Singapore and Hong Kong Compliance department, ensuring seamless coordination, effective communication and optimal time management for the executive team.
The management support will be based in ISPL Mumbai and provides administrative support to senior managers, team heads and team members of the Compliance department in the APAC region.
Responsibilities
Direct Responsibilities
Provide comprehensive administrative support to senior managers, team heads and team members of the Compliance department in Hong Kong and Singapore, including:
- managing calendars and meeting arrangements for senior managers
- consolidating meeting agenda for management committees
- booking of meeting rooms, equipment and facilities
- organizing travel bookings including flights, taxi, hotel reservations and visa arrangements
- handling expense claims for senior managers and team heads
- assist with onboarding of new joiners and offboarding of leavers
- maintaining shared drives and sharepoints, distribution lists and access lists
- arranging IT and physical access requests
- liaise with IT infrastructure teams
- assisting on communications with internal and external parties
- requisition of stationery and name cards
- Assist overseas Compliance colleagues in their meeting schedules, visa arrangements, access card, working room or desk arrangements, etc during their visit to Hong Kong and Singapore offices.
- Support the planning and execution of departmental events, including meetings, trainings, seminars, work lunches and other group activities for the department.
- Collaborate with other executive assistants and secretaries within Asia Pacific Compliance and support jointly on departmental and region wide administrative tasks as needed.
- Work with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies.
Contributing Responsibilities
- Proficiency in executive support tasks, including meeting coordination, travel planning, and expense management.
- Demonstrated integrity and strong work ethic, coupled with a positive attitude and the ability to work independently.
- A proactive approach to tasks, with the confidence to see requests through to completion.
- Attention to detail, with the flexibility to adapt to changing environments.
- Self-motivated with excellent planning and organizational skills.
- Professional attitude with effective communication abilities, proficient in both written and spoken English, to engage with diverse internal and external stakeholders.
- Outstanding time management and multitasking capabilities, prioritizing tasks efficiently.
- Proficient knowledge of MS Office suite, including Word, Excel, PowerPoint, Teams, and Outlook, with a willingness to learn new software as needed.
Technical & Behavioral Competencies
- A minimum of 5-7 years of relevant experience, with a background in secretarial or executive management support
- Familiarity with financial services industry
- Experienced in handling senior managers’ day to day requests, notably on calendar management, travel arrangements and event coordination
- Confident and comfortable with working with all levels of seniority in the bank
- Ability to apply flexibility and adapt to changing priorities and requests
Specific Qualifications (if required)
Hands on experience in MS Suite
Good communication
Skills Referential
Behavioural Skills: (Please select up to 4 skills)
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Transversal Skills: (Please select up to 5 skills)
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Other/Specific Qualifications (if required)