Procure to Pay Analyst for Middle Office Servicing Team

About the job

Your Main Activities Are

• Workflow Resolution in which the analyst shall
  1. Handle  the requests via email from internal customers or external suppliers
  2. Handle  the workflows in the system to ensure the booking of  the suppliers invoices
  3. Analyse  and provide adequate and timely response to all information requests
  4. Ensure request resolution on the system
  5. Contact the suppliers to solve any issue with the document (for example request credit notes)
  6. Ensure the weekly update of the comments for the pending workflow in the system
  7. Provide input to improve request resolution and contribute to continuous improvement
• Follow up of Purchase Orders in which the analyst shall
  1. Follow-up the purchase order receptions by sending two/three reminders during the month to alert which PO’s are pending for the receptions to be done
  2. Handle  the requests via email from internal customers to open or close purchase orders
  3. Ensure the close of Purchase Orders based on the age defined by the entity to have them automatically closed
• Habilitation and update of Matrix in which the analyst shall
  1. Handle  the requests via email from internal customers, to add or remove OneCapp profiles
  2. Ensure the update of the Matrix in accordance with the request received and /or if any missing data in the matrix
• OneCapp Purcharse Orders creation in which the analyst shall
  1. Handle  the requests via email from internal customers considering the creation of OneCapp Purchase Orders under the scope of the team
  2. Prepare the documentation for the meeting of follow up of pending and ensure that after the meetings a resume will be sent with all points discuss
  3. Ensure the daily update of the file used by the team to follow up the activity, taking in consideration the rules defined by the Team Leader/ Manager

Profile and Skills to Success

• Bachelor’s degree in Finance, Business Administration or related areas
• Up to 3 years of Experience in a similar role and organization
• Knowledge of SAP and Accounts Payable processes
• Proficiency in Microsoft Office Pack (MS Excel, MS Word and MS PowerPoint)
• Fluent in English
• Strong analytical and problem-solving skills
• Ability to manage priorities and work under pressure
• Strong customer orientation
• Active listening
• Dynamic and pro-active 
• Accurate and rigorous
• Strong verbal and written communications skills

#LI-Hybrid 

Why joining BNP Paribas? 

· Leading banking institution

BNP Paribas is the European Union’s leading bank, and key player in international banking. It operates in 63 countries and has nearly 183.000 employees, including more than 146.000 in Europe.

· Our presence in Portugal

In Portugal since 1985, BNP Paribas today has more than 8.700 employees, distributed across the Group’s 10 business entities established in the country. Its presence also extends to 11 excellence centers providing value-added services to various countries where the BNP Paribas Group also operates.

· International reach 

Thanks to its international presence and regular and close collaboration among its different entities, BNP Paribas has the resources to support all clients with financing, investment, savings and protection solutions that help make their projects a success. BNP Paribas holds key positions in its three core operating divisions: 

• Retail Banking, a division that brings together all of the Group’s retail activities and specialised business lines; 
• Investment & Protection Services that include specialised businesses offering a wide range of savings, investment and protection services; 
• Corporate & Institutional Banking division that offers tailored financial solutions for corporate and institutional clients.

· Diversity and Inclusion commitment 

BNP Paribas is an equal opportunity employer and proud to provide equal employment opportunity to all job seekers. We are actively committed to ensuring that no individual is discriminated against on the grounds of age, disability, gender reassignment, marriage or civil partnership status, pregnancy and maternity/paternity, race, religion or belief, sex or sexual orientation. Equity and diversity are at the core of our recruitment policy because we believe that they foster creativity and efficiency, which in turn increase performance and productivity. We strive to reflect the society we live in, while keeping with the image of our clients.

· Commitment towards work/life balance

At BNP Paribas we care about our employees wellbeing and promote a culture of good integration between work and rest. We believe our employees have rich personal lives outside of work, being fundamental to be disconnected from work to recharge both physically and mentally. Only through this balance we may all be at our best while working.

· Remote Working Conditions

At BNP Paribas, we embrace a Smart Working framework based on trust, autonomy and collaboration. Within this framework, eligible employees can benefit from flexible remote working modalities adapted to our hybrid working environment. To guarantee a comfortable and efficient working set-up, eligible employees are provided with both the office and home equipment, are entitled to an equipment allowance and can benefit from exclusive partnerships to purchase additional equipment at reduced prices. 

To find out more on why you should join BNP Paribas visit https://bnpp.lk/why-BNP-Paribas-Portugal

* Please note that only applications submitted in English will be considered. 

* In case you are selected for this role, further documentation will be requested to support your hiring process.